Executive Assistant

This document describes the position as it currently stands. It is not an employment contract. Our company reserves the right to modify job duties or job descriptions at any time.

Are you a solution-oriented, task-oriented jack-of-all-trade who enjoy supporting multiple facets of a small business?

Who We Are

  • Wesley Enterprise, Inc, established in 2003, is a scientific communications agency that helps pharmaceutical companies distill complex medical research – aligned with strategic and regulatory needs – to develop custom scientific content and educational tools which are used to inform health care professionals.

Position

  • Job Title – Executive Assistant (EA)
  • Position Type – Full-time non-exempt or part-time employment
  • Location – Anywhere, USA
  • Reports To – President

Essential Job Responsibilities

  • Save President’s time from executing tasks related to operations, team administration, and finance pillars
  • Develop, improve, or update documentation of above tasks
  • Use judgment to proactively present and execute prioritized options to solve business issues or improve business processes
  • Help onboard and offboard team members
  • Manage your own work time
  • Willing and able to make decisions and take action in vague situations

What does Success Look Like in this Position?

  • Significant amount of President’s time is saved to focus on activities of higher value to the company.
  • Documentation for recurring processes involving the EA are current, succinct, clear, and follow predefined structure.
  • Work within company culture.

Minimum Requirement to be Successful

  • Fluent in English (speaking articulately with little accent, reading, business writing)
  • Fluent with using a PC and Microsoft Office suite
  • 3 (in the past 7) years of working experience supporting a C-level executive, or concurrently supporting multiple aspects of a small business
  • Experience in designing/managing/tracking projects/tasks to completion
  • Demonstrated ability to work independently and productively from home
  • Experience developing detailed step-by-step processes that others actually use
  • Solution-oriented – Skilled in quickly researching for and prioritizing potential solutions based on circumstance, facts, and reliable information
  • Excellent communication – project status, project completion, tactfully and proactively providing recommendations, know when to ask for help
  • Always proactively reach out to help

What Does a “Typical” Week Look Like?

  • Work is done at home most of the time, handling recurring tasks (documented steps) and one-off tasks (need to understand goal and determine steps). Prioritize daily to complete tasks. Work on quarterly focus project.
  • Timely and accurately execute on recurring or planned tasks in operations, team, and finance pillars; improve process options/documentation if needed.
  • Timely execute on assigned one-off tasks by due date, researching options, and discussing with leadership as needed.
  • Virtually meet with President regularly. Facilitate team meeting every other week.

Compensation Package

  • Work at home (95%+)
  • Flexible work hours
  • Competitive salary, commensurate with relevant past experience
  • Target bonus up to 10% depending on business and individual performance
  • Retirement plan with company matching up to 4%
  • Company holidays (11 days) and paid time off (16 days)
  • Group health insurance (covers 75% of silver level insurance for team member and dependents)
  • As part of a small company, be involved in steering the company direction and growth
  • Professional development opportunities

Apply Today!

  • E-mail hiring@wesleyenterprise.net with subject line
    “Application-EA-{Your first and last name}”
  • Include the following as a single PDF attachment in this order:
    1. A cover letter to include:
      • Why are you interested in this role?
      • Why you want to work with us?
      • Why should we choose you?
      • Your base salary requirement (a specific number, not a range, not “TBD”, not “flexible”)
      • List what aspects/process of a small business you have you meaningfully supported. Describe in sufficient detail for us to get a clear picture of your contribution:
        • What is your personal role in this?
        • How did you do it?
        • Why is this significant to the company?
    2. Your resume with address, e-mail, and phone contact informatio