Executive Assistant Position

This document describes the position as it currently stands. It is not an employment contract. Our company reserves the right to modify job duties or job descriptions at any time.

Are you great at supporting a small business owner, impacting all aspects of the business, and prefer to work mostly from home?

Who We Are

  • Wesley Enterprise, Inc, established in 2003, is a scientific communications agency that helps pharmaceutical companies distill complex medical research – aligned with strategic and regulatory needs – to develop custom scientific content and educational tools which are used to inform health care professionals.

Position

  • Job Title – Executive Assistant (EA)
  • Position Type – Full-time non-exempt or part-time
  • Location – Remote (90%) and Yorba Linda, CA (10%)
  • Reports To – President

Essential Job Responsibilities

  • Execute tasks related to operations, team, and finance pillars
  • Develop, improve, or update documentation of above tasks
  • Use judgment to proactively present and execute prioritized options to solve business issues or improve business processes
  • Execute tasks related to non-scientific portions of client projects
  • Manage other vendors/assistants
  • Participate in selected leadership-level discussions
  • Help onboard and offboard team members
  • Manage your own work time
  • Willing and able to make decisions and take action in vague situations

What does Success Look Like in this Position?

  • Significant amount of President’s time is saved to focus on activities of higher value to the company.
  • Documentation for recurring processes involving the EA are current, succinct, clear, and follow predefined structure.
  • Work within company culture.

Minimum Requirement to be Successful

  • Permanent resident who is legally allowed to work in the United States
  • Bachelor’s degree from United States
  • Fluent in English (speaking, reading, writing)
  • Highly computer-literate (PC user and experience with Microsoft Office suite a plus)
  • 3 (in the past 7) years of working experience supporting a C-level executive, or concurrently supporting multiple aspects of a small business
  • Experience in managing projects and leading others
  • Demonstrated ability to work independently and productively from home at least one day a week
  • Experience developing detailed step-by-step processes that others actually use
  • Skilled in quickly researching for and prioritizing potential solutions based on circumstance, facts, and reliable information
  • Always reach out to help proactively

What Does a “Typical” Week Look Like?

  • Work is done at home with company-provided equipment most of the time, except for ½ day a week in Yorba Linda office.
  • Timely and accurately execute on recurring or planned tasks in operations, team, and finance pillars; improve process options/documentation if needed.
  • Timely execute on assigned one-off tasks by due date, researching options, and discussing with leadership as needed.
  • Virtually meet with President regularly. Facilitate team meeting every other week.

Compensation Package

  • Work at home (90%+)
  • Flexible work hours
  • Minimal overnight travels (<5%)
  • Respectful work environment
  • Competitive salary, commensurate with relevant past experience
  • Target bonus up to 10% depending on business and individual performance
  • Retirement plan with company matching up to 4%
  • Company holidays (11 days) and paid time off (16 days)
  • Group health insurance (covers 75% of silver level insurance for team member and dependents)
  • As part of a small company, be involved in steering the company direction and growth
  • Professional development opportunities

Apply Today!

  • E-mail hiring@wesleyenterprise.net with subject line
    “Application-EA-{Your first and last name}”
  • Include the following as attachment(s):
    1. Your resume with address, e-mail, and phone contact information
    2. A cover letter to include:
      • Why are you interested in this role?
      • Why you want to work with us?
      • Why should we choose you?
      • Your base salary requirement (a specific number, not a range)
    3. List what aspects/process of a small business you have you meaningfully supported. Describe in sufficient detail for us to get a clear picture of your contribution:
      • What is your personal role in this?
      • How did you do it?
      • Why is this significant to the company?