This document describes the position as it currently stands. It is not an employment contract. Our company reserves the right to modify job duties or job descriptions at any time.
Are you great at supporting a small business owner, impacting all aspects of the business, and prefer to work mostly from home?
Who We Are
Wesley Enterprise, Inc, established in 2003, is a scientific communications agency that helps pharmaceutical companies distill complex medical research – aligned with strategic and regulatory needs – to develop custom scientific content and educational tools which are used to inform health care professionals.
Job Title – Executive Assistant (EA)
Position Type – Full-time non-exempt or part-time
Location – Remote (90%) and Yorba Linda, CA (10%)
Reports To – President
Essential Job Responsibilities
Execute tasks related to operations, team, and finance pillars
Develop, improve, or update documentation of above tasks
Use judgment to proactively present and execute prioritized options to solve business issues or improve business processes
Execute tasks related to non-scientific portions of client projects
Manage other vendors/assistants
Participate in selected leadership-level discussions
Help onboard and offboard team members
Manage your own work time
Willing and able to make decisions and take action in vague situations
What does Success Look Like in this Position?
Significant amount of President’s time is saved to focus on activities of higher value to the company.
Documentation for recurring processes involving the EA are current, succinct, clear, and follow predefined structure.
Work within company culture.
Minimum Requirement to be Successful
Permanent resident who is legally allowed to work in the United States
Bachelor’s degree from United States
Fluent in English (speaking, reading, writing)
Highly computer-literate (PC user and experience with Microsoft Office suite a plus)
3 (in the past 7) years of working experience supporting a C-level executive, or concurrently supporting multiple aspects of a small business
Experience in managing projects and leading others
Demonstrated ability to work independently and productively from home at least one day a week
Experience developing detailed step-by-step processes that others actually use
Skilled in quickly researching for and prioritizing potential solutions based on circumstance, facts, and reliable information
Always reach out to help proactively
What Does a “Typical” Week Look Like?
Work is done at home with company-provided equipment most of the time, except for ½ day a week in Yorba Linda office.
Timely and accurately execute on recurring or planned tasks in operations, team, and finance pillars; improve process options/documentation if needed.
Timely execute on assigned one-off tasks by due date, researching options, and discussing with leadership as needed.
Virtually meet with President regularly. Facilitate team meeting every other week.
Work at home (90%+)
Flexible work hours
Minimal overnight travels (<5%)
Respectful work environment
Competitive salary, commensurate with relevant past experience
Target bonus up to 10% depending on business and individual performance
Retirement plan with company matching up to 4%
Company holidays (11 days) and paid time off (16 days)
Group health insurance (covers 75% of silver level insurance for team member and dependents)
As part of a small company, be involved in steering the company direction and growth