Welcome to Our Extended Team

• You are a critical part to our success at Wesley Enterprise.
• While we are content experts in the pharmaceutical and biotechnology industry – and in particular Medical Affairs – and has experience working in many therapeutic areas, at times we may not have the capacity, certain specific knowledge base, or certain technical skill sets to complete a project. This is where you come in.
• We have put together some basic resource below for you. If there are some info you like to see on this page, please contact our team member with which you are working on a project.

Communication Standards

• A kickoff call is highly desirable before a project start. No matter how much detail is written down, it does not replace a conversation. So please arrange to have a kickoff call (through Teams, Zoom, etc).
• Otherwise, standard communication is by e-mail.
• E-mails are usually replied within one business day. So please plan ahead.
• Ask for clarifications and resources as soon as possible. Do not guess! This will help improve our ability to provide directions, and save time for all of us.
• When e-mailing, bunch up a few questions at a time. Use screenshots generously so we can visualize the issue (and we don’t have to dig through your attachments or our files). Propose options for us so you get your response faster. 
• Web conference can be arranged, usually one business day in advance. But if you need more immediate assistance, e-mail first to schedule.
• To help us sort through e-mails, start your e-mail subject line with the action (verb) needed from the recipient, and include short project name.
  • Example: “Review | Pravachol deck draft 1 ready”
• As soon as you believe you cannot finish the task by the expected time, please contact requestor (as soon as possible) to discuss alternatives; we cannot accept (or pay for) tasks completed after the agreed-upon time.
• If we send you multiple tasks and you need suggestion on prioritizing, we are happy to provide guidance.
• When turning in your work, the expectation is that it is complete, with no unknown/unresolved issues/placeholders (all have been asked previously), so we won’t be surprised.

Invoicing Standards

• Before submitting your very first invoice to us, please provide a signed, dated, completed IRS Form W-9. Without this, Accounting will not be able to issue payment.
  • If your W9 info is outdated, feel free to send an updated one to Accounting@wesleyenterprise.net.
• Send invoices to the Wesley Enterprise team member that you are working with.
• Line item by project number if possible.
• Milestone invoices are acceptable, with the following general guidance
  • Any request for upfront (kickoff) payment will be no higher than 25% of project fee.
  • A minimum of 25% of the project fee will not be paid out before a project is complete. 
• Our standard terms are Net 30, paid electronically by EFT/ACH to US banks.
  • We can pay by US credit card if no additional fee will be incurred by Wesley Enterprise
  • If you request payment method outside our norm above, and as a result the payment requires additional bank fees such as wiring fee, cost to issue money order/cashier check, these fees are to be deducted from the payment.

Our PowerPoint Standards

(unless otherwise communicated)

Develop all content in PowerPoint – not importing from outside apps

• Clients require that they can edit anything easily if they need to.
• For videos and audios that are to be embedded into PowerPoint, it is OK to manipulate outside PowerPoint and then import

Develop Charts

• Whenever possible, use as much of the built-in chart functions, rather than creating separate shapes. This allows easier re-sizing.
  • Exceptions are axis titles and axis labels. Sometimes they are easier to manipulate if they are housed in their own shapes.
• Trace the data in a published figure when you do not have actual data (ensure this is the case by reviewing the associated text in the article, not just caption). Do not estimate data into a chart’s associated worksheet. But still start with a PPT chart with no data.
  • For chart axes, use PowerPoint chart functions to create and style chart with no data. Exception is titles for axes, these should be in text boxes aligned center to the height or width of the axis.
  • When tracing lines (ex. line chart or survival/Kaplan-Meier chart), use one freeform line rather than individual line segments.
  • Tracing – particularly data – needs to be accurate to the naked eye (ie pass the red-face test)
  • If a desired slide area is provided, fit the tracing into the area, which usually means you will need to stretch the original figure.
  • Place original figure behind the tracing and set to hidden, so that we can toggle and check for accuracy.
  • Tracing can sometimes be used in figures other than charts

Template Change in PowerPoint

• ALL content in the original should be visible (this is usually an issue when converting between dark and light backgrounds)
• ALL styles in the template should be applied throughout. This can mean:
  • Font, font size, italics for certain words (ex. journal abbreviations)
  • Colors of tables, rows, columns, charts
• If there is no change in slide width, content placements should be the same as original.
  • If font is changed and text flow changes as a result, make minimal changes to text box or font size to retain the original content flow.
• For converting between standard and widescreen layouts, confirm if the content’s horizontal position needs to be adjusted also (default is yes).
  • For all content where position is adjusted, also adjust annotation boxes / arrows in the Notes Page view to match, if they are present.

Slim Down Slide Masters in PowerPoint

• Default is to only have one slidemaster
• Remove uncommon layouts that are not used